Location

New York, NY

Department

Development

Deadline date

February 8, 2019 or until the position is filled.

Terms of Employment: Full-Time
Salary Range: Commensurate with experience; NYCLU has a generous and competitive benefits package.

The New York Civil Liberties Union (NYCLU) is one of the nation's leading advocates on behalf of constitutional rights and liberties.  Founded in 1951, as the New York affiliate of the American Civil Liberties Union, the NYCLU is a not-for-profit, nonpartisan organization with more than 130,000 members and supporters, and eight offices statewide. We work in the courts, in the legislatures and on the streets to advocate for racial and economic justice, free speech, freedom of religion, privacy and equality before the law for all New Yorkers. For more information please visit our website: www.nyclu.org. 

The Development Team 
The NYCLU Development Department seeks to secure the financial resources necessary to support the NYCLU’s mission, strategic plan, and work plan. We engage and partner with our members as well as individual and institutional philanthropists. Within the NYCLU, we work closely with other departments on donor messaging and communications to promote brand awareness and educate stakeholders who are concerned with advancing civil liberties and civil rights in New York and the United States. We are a results- and values-driven team with professional and committed members who respect each other and our donor-partners. 
 

SUMMARY DESCRIPTION 

The NYCLU seeks well-qualified candidates for the full-time position of Development Assistant who would be dedicated to our mission and values. The Development Assistant’s purpose is to ensure the development staff have the support and resources they need so that projects run on time and efficiently and the team is communicating effectively.  

 

SPECIFIC RESPONSIBILITIES 

The Development Assistant will undertake a range of tasks and responsibilities that facilitate and coordinate the activities of development staff, including:
  • Assist with exciting ACLU/NYCLU cultivation and fundraising events including the LGBT Rights Cocktail Party, Broadway Stands Up for Freedom concert and the NYC Marathon;
  • Coordinate essential cultivation, invitation, and fundraising mailings, including on-time execution, donor list review by portfolio managers and work with printer and mail house;
  • Assist with donor and corporate sponsor communications;
  • Maintain department calendar and assist with scheduling;
  • Facilitate team bonding and cohesion through activities such as ice breakers, celebrations, field trips and retreats;
  • Assist in planning and facilitating internal and external meetings, including taking notes and meeting set up; 
  • Create annual department workplan overviews and support staff in creating project workplans; Maintain workplans in Asana (project management software); 
  • Execute e-blasts through Constant Contact;
  • Organize and maintain electronic and hard-copy files;
  • Work with Finance Department to reconcile department expenses and request payments;
  • Manage inventory and distribution of department’s public materials;
  • Assist with running and manipulating donor reports and processing gifts and acknowledgments; 
  • Work with other departments on specific projects, as assigned;
  • Additional responsibilities as needed. 

MINIMUM QUALIFICATIONS

  • Minimum one year experience as an administrative or executive assistant, or related
  • Committed to developing and maintaining effective relationships with others, including commitment to values and principles of diversity, equity and inclusion
  • Sound judgement in maintaining donor confidentiality
  • Results-oriented with demonstrated ability to track progress and meet goals, and actionoriented with a bias towards getting things done
  • Detail-oriented and organized; ability to manage, prioritize and complete multiple tasks and projects on-time, under tight deadlines; ability to handle stress and pressure effectively
  • Customer Service orientation: View your work as supporting team success by helping to make other team members’ work as easy and straightforward as possible
  • Well-versed in Microsoft Office Suite
  • Willing to work occasional overtime or irregular hours 

IDEAL CANDIDATE WILL ALSO POSSESS:

  • Additional 1-2 years of experience as administrative assistant or similar
  • Interest in fundraising and/or a career in the Development field
  • Excellent Excel skills
  • Experience working with Salesforce or similar fundraising database 
  • Strong written and oral communication skills, as well as research skills
  • Understanding of civil rights, civil liberties and social justice, and commitment to supporting efforts to uphold them 

HOW TO APPLY 

Please submit a resume with a cover letter that includes your administrative assistant experience, salary expectations, and where or how you learned of this job posting. E-mail your resume to apply.develop@nyclu.org  with “Development Assistant” in the subject line. 
 
We will accept applications until February 8, 2019, or until the position is filled. Qualified candidates may be asked to submit additional information, including performance samples and references from people they have worked with in the past. 
 
The NYCLU is proud to be an affirmative action/equal opportunity employer and encourages all applicants regardless of race, sex, gender identity, age, disability, religion, national origin, sexual orientation, veteran status or record of arrest or conviction. We are committed to diversity, equity and inclusion, and having a workforce that reflects the population that we serve. 

 

Stay informed

The New York Civil Liberties Union is a state affiliate of the ACLU

Learn more about ACLU National